Last updated: 10 September 2026

beardboy (Beardboy Ltd) respects your privacy and is committed to protecting your personal information.

This Privacy Policy explains how Beardboy Ltd collects, uses and protects personal information when visitors use the beardboy website, submit an enquiry, or work with the studio.

 

1. Who we are

beardboy is an independent design studio run by Hardeep Singh Panaser, operating through Beardboy Ltd.

The studio provides branding, design and creative services to businesses and organisations.

For the purposes of UK data protection law, Beardboy Ltd is the data controller responsible for personal information collected through the beardboy website and in connection with its services.

For any questions about how personal information is handled, contact:

Beardboy Ltd
Email: hello@beardboy.uk
Website: beardboy.uk

 

2. What information is collected

Personal information may be collected when visitors enquire about working with beardboy or communicate with the studio.

This may include:

• Name

• Email address

• Telephone number, if provided

• Company or organisation name

• Role or job title

• Information about a business or organisation

• Information about a project, requirements or objectives

• Information submitted through the website enquiry form

• Information contained in emails or other correspondence

• Details relating to meetings or consultations booked through the website

Only information that is reasonably necessary to respond to enquiries, discuss potential work and provide services will be collected.

 

3. How information is collected

The beardboy website uses Tally to provide its enquiry form.

When an enquiry is submitted through the form, the information provided is collected by Tally on behalf of Beardboy Ltd. This information is used to understand the enquiry, make contact and assess whether the studio may be able to help with the project.

After submitting the enquiry form, visitors may be directed to a page on the website containing an embedded Calendlybooking calendar. If a meeting is booked, Calendly will collect the information required to arrange and manage that meeting.

Relevant enquiry and client information may then be stored in Notion, which is used for internal client and project management.

Tally, Calendly and Notion are third-party services and may process personal information on behalf of Beardboy Ltd. These services have their own privacy policies and terms, which may also apply when visitors interact with them.

 

4. How information is used

Personal information may be used to:

• Respond to enquiries

• Understand business, organisation and project requirements

• Assess whether the studio’s services are suitable

• Arrange calls and meetings

• Discuss potential projects

• Prepare proposals or quotations

• Communicate about projects

• Deliver design and creative services

• Manage client relationships and projects

• Maintain appropriate business records

• Improve services and the client experience

• Comply with legal and regulatory obligations

Personal information will not be used for purposes that are incompatible with the reason it was originally collected unless there is a lawful basis to do so.

 

5. Lawful bases for processing

Under UK data protection law, Beardboy Ltd must have a lawful basis for processing personal information.

Depending on the circumstances, the following lawful bases may apply:

Contract

Personal information may be processed where it is necessary to take steps towards entering into a contract or to perform a contract.

For example, this may include discussing requirements, preparing a proposal or delivering an agreed project.

Legitimate interests

Personal information may be processed where it is necessary for the legitimate business interests of Beardboy Ltd, provided those interests do not override the rights and freedoms of the individual.

This may include responding to business enquiries, managing relationships with prospective and existing clients, maintaining project records and operating and improving beardboy.

Legal obligation

Personal information may be processed where necessary to comply with a legal or regulatory obligation.

Consent

Where required, personal information may be processed on the basis of consent for a specific purpose.

Where consent is relied upon, it can be withdrawn at any time.

 

6. Who information is shared with

Beardboy Ltd does not sell or rent personal information.

Personal information may be shared with trusted third-party service providers where necessary to operate the business and provide its services.

These currently include:

Tally
Used to collect information submitted through the website enquiry form.

Calendly
Used to allow prospective and existing clients to book meetings.

Notion
Used to store and organise enquiry, client and project information as part of internal business and project management.

Personal information may also be shared with professional advisers, such as accountants or legal advisers, where reasonably necessary.

Information will only be shared where there is a legitimate reason to do so and appropriate measures are taken to ensure that it is handled securely.

 

7. International transfers

Some third-party services used by Beardboy Ltd may process or store personal information outside the UK.

Where this happens, appropriate steps will be taken to ensure that personal information receives an appropriate level of protection in accordance with applicable UK data protection law.

This may include relying on an adequacy decision or appropriate contractual safeguards where required.

 

8. How long information is kept

Personal information will only be retained for as long as reasonably necessary for the purposes for which it was collected.

If an enquiry is made but the individual does not become a client, enquiry and correspondence details may be retained for a reasonable period to manage business records and any future communication.

If an individual becomes a client, relevant information may be retained for the duration of the business relationship and for as long as reasonably necessary afterwards to maintain appropriate business, financial and legal records.

Financial and accounting information will be retained for the period required by applicable UK tax and accounting rules.

When information is no longer required, it will be securely deleted or anonymised where appropriate.

 

9. Cookies

The beardboy website may use cookies and similar technologies.

Cookies are small files stored on a visitor’s device that help websites operate and, where applicable, understand how visitors use the website.

Some cookies may be necessary for the website to function. Other cookies, including certain analytics or third-party cookies, may require consent depending on how they are used.

The embedded Tally and Calendly services may also use cookies or similar technologies to provide their services.

Visitors can control or disable cookies through their browser settings. Disabling certain cookies may affect how parts of the website or embedded services function.

Where required by law, consent will be requested before non-essential cookies are placed on a device.

 

10. Data protection rights

Under UK data protection law, individuals may have the right to:

• Access the personal information held about them

• Correct inaccurate or incomplete information

• Request deletion of personal information in certain circumstances

• Restrict processing in certain circumstances

• Object to certain types of processing

• Request data portability in certain circumstances

• Withdraw consent where consent is the lawful basis for processing

Individuals also have the right to complain to the UK’s data protection regulator, the Information Commissioner’s Office (ICO).

Further information about data protection rights is available from the ICO.

 

11. Data security

Beardboy Ltd takes reasonable technical and organisational measures to protect personal information against accidental loss, unauthorised access, misuse, alteration or disclosure.

Established third-party services are used to help manage enquiries, meetings and project information. These services may have their own security measures and privacy policies.

However, no method of transmitting or storing information online can be guaranteed to be completely secure.

 

12. Third-party websites and services

The beardboy website may contain links to or embedded content from third-party services, including Tally and Calendly.

When visitors interact with these services, information may be collected or processed in accordance with the relevant third party’s privacy policy.

Beardboy Ltd is not responsible for the privacy practices or content of third-party websites or services.

Visitors are encouraged to review the privacy policies of third-party services before providing personal information.

 

13. Children’s information

The beardboy website and services are not intended specifically for children, and Beardboy Ltd does not knowingly collect personal information from children.

 

14. Changes to this Privacy Policy

This Privacy Policy may be updated from time to time to reflect changes to the business, website, technology or legal requirements.

The latest version will always be published on this page, with the date of the latest update shown at the top.

 

15. Contact

For questions about this Privacy Policy or how personal information is handled, contact:

Hardeep Singh Panaser
Beardboy Ltd
Email: hello@beardboy.uk
Website: beardboy.uk